(1) If a student is unable to come to campus for an exam they need to contact  their instructor early in the quarter to confirm that an exam can be proctored off campus.  The DL Office is notified by either student or instructor that an exam will need to be proctored off campus. 

(2) DL Office sends student the Proctor Pre-approval Request form or it can be downloaded online in PDF format from the link above. 

(3) Student seeks out a proctor.  The type of proctor must be pre-approved by the Distance Learning Office and by your instructor.  (Neighbors, friends, family members, workplace supervisors, and ministers may not proctor the exam.)  The proctor selection is based on his/her availability, reliability, and impartiality. Then, the proposed proctor completes the proctor approval request and returns it along with a business card to the DL Office.

 (4) Instructor completes her/his part of a "Certification of Exam" form, which is found at the DL faculty website  (the instructor will either approve or decline the proposed proctor).  If the proctor is approved the student will need to contact the proctor and make an appointment to take the exam. The instructions from the instructor to the proctor on the "Certification of Exam" form will include what materials can or cannot be used.  The instructions will also contain the secret details on how to access the exam if it is online.  In this way the proctor receives the URL, student login and password, and the proctor password.  The proctor will utilize this information at the time of the exam.  The student does not receive this form.

 (5) Instructor lets student know directly what materials can or cannot be used and what to expect at the time of the proctored exam (for example, that the proctor will have all access information so the student does not have to worry about this).

 (6) Student sits for the exam, proctor completes the "Certification of Exam", signs it and MAILS it to the instructor for her/his records. Exams can be electronic or hardcopy.  Students need to provide envelop and postage if the exam needs to be mailed to the instructor.